ARTIST Participation Details:

SYRACUSE CERAMIC GUILD

ANNUAL

POTTERY & HOT ARTS FAIR

AUGUST 16 & 17, 2025

EXHIBITOR & WORKER REGISTRATION

  After a solid attendance in 2024 and committee vote, the annual Pottery & Hot Arts Fair will be returning to May Memorial on the usual third weekend in August.  We again invite Syracuse Ceramic Guild members and other exhibitors working in materials transformed by heat or fire to participate.  APPLICATION DEADLINE: April 27, 2025

 LOCATION:               May Memorial Unitarian Universalist Society, 3800 East Genesee Street, Syracuse, NY. 

                                                                   Exhibitors will be in the Social Hall and Lobby area.                              

 DATES/HOURS:         Friday, August 15, 2025            Set-up hours tentatively 12:00.-6:00 PM                                                                                                                 Saturday, August 16, 2025         10:00 AM.  - 5:00 PM                                                                                                Sunday, August 17, 2025           10:00 AM  -  4:00 PM followed by tear-down & clean-up 

*** Exhibitors and staff should arrive no later than 9:00 AM on Saturday & 9:30 AM on Sunday. ***

*** Exhibitors and staff are required to help with clean-up and return MM to the original setup ***

The Registration Fee is $75.00 for Guild 2025 Members, $150.00 for Non-Guild Members.                                                                      Sales will be handled at a central station.  The Guild will take a 20 percent commission.

APPLICATION DEADLINE: April 27, 2025

DISPLAY GUIDELINES / SPACE ALLOCATION:  Displays will be arrayed along perimeter walls and in back-to-back center islands.  There will be a limited number of MMUU folding tables available for use.  Otherwise, exhibitors will need to provide their own table / display structure.  Display spaces will be approximately 3 feet by 8 feet.  Floorplan / space assignments will be planned after we know the number of Exhibitors participating.

 OPERATIONAL DETAILS

SPECIAL FEATURES: Assemblage, ClayTown, Glaze-Your-own and Raku firing for hands-on clay exploration will be in the Memorial Garden area.  Wheel and Glass Lampworking demonstrations will also be in the Garden area.    Volunteers will be needed to operate / assist in these areas.  

 FOOD TRUCK:  Food Truck will be available for exhibitors, staff, and attendees.

 T-Shirts: As last year we will have Guild T-shirts for the weekend fair.  An email with details will follow later.

 Guild Member Group Photo – our annual photo will be taken at 9:15 AM Saturday. 

STAFFING ASSIGNMENTS:  Please indicate your own job preference (choose 2) during Pottery Fair -- and specify if there are any jobs you cannot physically perform.   

Everyone needs to help out, exhibiting or not.  Pottery Fair works because we all work together!

 VINTAGE COLLECTION DISPLAY: Vintage work by former members acquired by the Guild will be for sale. 100% of Vintage sales go to the Guild.

 CENTRAL CHECKOUT STATION - Exhibitors are not required / allowed to process individual sales transactions at their exhibit.  All sales / checkout transactions will be processed at the Central Checkout Station near the exit.

 SALES TAGS & INVENTORY SHEET: As this Fair will have a Central Checkout Station for all exhibitors a controlled tagging system will be in place.  Exhibitors will be emailed detailed instructions with the Sales Tag template and Inventory sheet files. A completed Inventory sheet will be collected during setup from Exhibitor for use by the Central Checkout Station.

 PUBLICITY & YOU: Pottery Fair postcards and posters will be available in May for exhibitors to hand out at shows prior to Pottery Fair.  Please display/distribute postcards at your other sales, hand them out wherever you can, provide them to galleries and share via your social media contacts.  You will also receive via email the postcard and a letter size poster – please print and post in your geographic area.  The Guild will not mail postcards, but will continue increasing electronic outreach, paid advertising, and posting on community calendars.  Please place postcards/posters on community bulletin boards in your neighborhood.  Lawn sign information will be available later.

**NOTE**: The Syracuse Ceramic Guild or May Memorial cannot be responsible for any damage, theft, or loss of items exhibited at the Pottery Fair.

PAYMENT / SUBMISSION: 

To apply by mail:  Please just complete your application and DO NOT make payment.  Contact for payment information: syrceramicguild@gmail.com

*New Members are required to submit 2-3 photographs prior to payment.  Notification of Fair or Guild Membership acceptance will be notified within five days from submission.  Email to:  syrceramicguild@gmail.com

To apply and pay online, follow the Pottery Fair 2025 Application link below.  

Application Link below is for Artists AND Helpers, and you will be able to pay Syracuse Ceramic Guild Membership Dues as well as Pottery Fair Booth fees at the END of the Application.